Organizational Structure

Management Positions:

Executive Manager

Responsibilities:

• oversees the project
• works with coordinators to make decisions and execute plans
• chairs meetings
• mediates disputes, conflict resolution
• has final say on budget
• signs official documents and cheques

Sample Tasks:

• organize planning meetings, send out invitations, collect RSVPs
• photocopy documents for those attending initial meetings
• generate interest through social networking media and word of mouth
• create a list of meeting topics
• create a calendar for group members to sign up to as presenters

Coordinators:

Public Relations Coordinator

Responsibilities:

• marketing,
• web presence,
• presentations

Sample Tasks:

• finalize business plan's mission and vision
• write newspaper articles thanking contributors for their specific contributions, 
• write articles about the project for newspapers, magazines, 
• Create podcasts, 
• write radio and online ads
• do interviews

Finances and Economics Coordinator

Responsibilities:

• treasurer/accountant
• budget/expenses
• fundraising
• competition
• current trends

Sample Tasks:

• research the costs of land, green tech, locally sourced building supplies
• research a list of potential lenders and grants

Hospitality Coordinator

Responsibilities:

• food
• room bookings
• waste management
• housekeeping

Sample Tasks:

• research kitchen requirements
• research room requirements
• research room rates
• develop a house policy for room usage and bookings (library, dining area etc)

Recreation and Education Coordinator

Responsibilities:

•     core programming
•     basic maintenance of associated facilities

Sample Tasks:

• compile list of programs to develop, and facilities required ie tennis court, library, bird observation area, and their needs (internal)
• develop a policy for core facility usage and scheduling

Logistics Coordinator

Responsibilities:

• security
• property maintenance
• odd jobs

Sample Tasks:

• compile a list of duties and tasks that are not covered elsewhere

Human Resources Coordinator

Responsibilities:

• taking applications and hiring staff
• training coordinators, workers and volunteers
• connecting coordinators to workers and volunteers

Sample Tasks:

• Retreats
• Socials

Programming and Entertainment Coordinator

Responsibilities:

• arranging/ booking temporary programming (speakers, shows, new tech., etc.)
• acting as liason to visiting presenters/professionals
• basic maintenance of associated facilities

Sample tasks:

• research potential presenters 
• research going rates for booking and current charge for attending conferences/conventions
• develop a policy for facility usage and bookings

Legal Coordinator

Responsibilities:

• business and contract law
• land laws and bylaws
• permits, licenses

Sample Tasks:

• talk to a lawyer about liability disclaimers, confidentiality agreements, business requirements before we approach investors and go too far without covering our backs 
• get a bibliography of stuff for tort, business, corporation vs co-op and land issues

Development Coordinator

Responsibilities:

• infrastructure construction and maintenance: renovations, buildings, stages, park areas, vendor stalls, etc.

Sample Tasks: 

• list infrastructure: buildings, special areas, waste and drinking water locations, etc. 
• get plans and blueprints for several structures, greenhouse, cabins, sauna, outhouses, etc. 

Agriculture Coordinator

Responsibilities:

• farming
• gardening
• farmers markets
• community supported agriculture (CSA)

Sample Tasks: 

• decide what to grow, where to get seed etc
• research soil needs and conditions, equipment, etc
• plan symbiotic arrangements (3 sisters) and rotation schedule
• contact and negotiate with farmers to rent our land cheaply for their crop until we are ready to do our own farming

Technology Coordinator

Responsibilities:

• green tech. elements
• electricity
• plumbing
• computers/electronics

Sample Tasks:

• research up and coming tech to install
• talk to developers who are working on this stuff and arrange to install it on our land

Transportation Coordinator

Responsibilities:

• acquiring company vehicles
• maintaining and storing vehicles
• maintaining parking area

Sample Tasks:

• figure out how we can get a cube van or similar vehicle and who can drive it
• arrange for insurance
• figure out licensing requirements for different types of vehicles
• mileage considerations

Holistic / Transformational Coordinator

Responsibilities:

• creating and maintaining space for healers and healing practices
• creating and maintaining space for spirituality
• acting as liason for healers and spiritual leaders/groups

Sample Tasks: 

• compile a contact list of healers - massage therapists, reiki practitioners, nutritionists
• network with nature based and ecologically minded spiritual groups